Structure, Roles and Responsibilities
AFS School Club is established within the partner school and is under the direct supervision of the Volunteer and Chapter Development Program of the National Office. It is comprised of school-affiliated volunteers functioning as Council of Advisors, Moderator, Officers and Members. Working together with the AFS School Club is a province-based community volunteers composed of non-school affiliated individuals and AFS alumni committed to the mission of the organization.
Council of Advisors
- To provide support and guidance to the club in order to ensure stability and consistency term-after-term.
- To share their gifts in service to the mission by providing the organization with their professional expertise, diverse knowledge of constituent perspective, connections to local, national or international resources, colleagues or peers and philanthropic support or other forms of needed assistance.
- To review and be familiar with the club’s constituiton, procedures, and skills necessary for conducting effective meetings and providing guidance to decision-making of the club.
- To assume all executive responsibilities of the club and serve as the chief spokesperson and contact with National Office.
- To offer students opportunities to exercise initiative, judgement, and leadership skills and to enjoy a measure of autonomy in self-directed social, educational, cultural, and recreational activities in accordance with the AFS mission.
- To be present a club and organization meetings. Other procedural matters concerning AFS School Club guidelines for on and off campus activities should be understood as well.
- To ensure that the club is financially responsible. The moderator is ultimately responsible foe checking and balancing budget.
- To be available to sign all forms as needed by the clubs. Forms include, but are not limited to event, fundaraiser, etc.
- To be available to the members of the club. They may need advice, guidance, or just an ear to bounce ideas off.
- The President is the overall in-charge to ensure that all decisions and activities as agreed by the Council of Advisors and the Moderator is carried out and disseminated among members correctly and completely.
- The Sending Coordinator deals with all concerns of the sending programs such as but not limited to distribution of promotional materials, interview with interested participants and family, selection camps, and checking the need for assistance in application process, and ensure participants attend all required orientations.
- Hosting Coordinator is responsible for all activities of host participants ranging from searching host families, matching participants to host family, and conducting interviews and orientations. The hosting coordinator working with the liaison coordinator will also be responsible of supporting host families throughout their AFS journey.
- The Volunteer and Community Development (VolDev) Coordinator is in control of activities on recruitment and growth of volunteers, updating volunteer and alumni database and engagement of alumni to AFS events.
- To participate and provide support in all activities of the club.
- To abide by all policies and regulations of the organizations.